NI numbers are mandatory on the Access Education People system and need to be unique for each employee profile.
It is not possible to have two employees with the same NI number as the system will let you know this NI number is already in use. For users with multiple employments you will need to create an additional employment directly from their main profile instead of creating a separate profile. This will ensure that all employments are linked to the same profile which has the person's NI number added.
The NI number field is mandatory when adding new starters, but you can bypass this by following the steps below:
Go to Admin Menu and click All Employees.
Click Add Person.
Select Not Provided for the NI Number.
Select an option from the Reason dropdown, such as:
Age e.g. under 15 years 9 months
Non-EU citizen
EU citizen
Unknown
Click Next.
This will allow you to progress to the next stage of the new starter wizard and add the employee.
Once you are aware of their NI number:
Search for the employee and go to their profile.
Click Person, then Profile.
Click Edit.
Select Provided next to N.I. Number.
Enter the NI number in the NI Number field and click Save.