The Contract Hours field is mandatory when setting up an employee's salary and will not allow you to enter 0 in this field unless the person is paid for payroll claims, timesheets or ROTA rather than contract hours.
Adding a new starter on a zero hour contract
Go to Admin Menu and select All Employees.
Click Add Person in the top right corner of the screen.
Add in the details of the employee as needed.
When progressing to the Payment stage, click Edit next to the Paid field.
Select the option For hours or shifts worked and then the relevant option for how the employee will be paid:
Hours from Rota
Hours from Timesheet
Payroll Claims
Click Done.
Enter the contract hours and contract days as zero.
Enter the correct number of FTE hours in the FTE Hours field.
Click Next to progress to the next stages of the new starter wizard.
Once all details are added in, click Submit to create the new starter.
Moving an existing employee on a zero hour contract
Go to the employee's profile and click on the Payroll tab.
Select Pay and then Pay History.
If there is a salary line already added with the effective date of this change, click on the salary line.
Click Edit next to the Paid field.
Select the option For hours or shifts worked and then the relevant option for how the employee will be paid:
Hours from Rota
Hours from Timesheet
Payroll Claims
Click Done.
Enter the contract hours and contract days as zero.
Enter the correct number of FTE hours in the FTE Hours field.
Click Save.
If there is no salary line already added, click Add Payment to create it.
Enter the effective date at the top and follow the steps as above.
📌 Note: After creating or moving an employee on a zero hour contract we would also suggest getting in touch with your Payroll Agent so they can check on their end if this change has been exported correctly.