Calculators determine how an employee's hourly, daily or monthly rate are calculated.
The calculators you create are not assigned to employees individually, instead they are assigned to negotiating bodies. This means that once you assign a calculator to a negotiating body, all employees on the negotiating body will have their calculations amended.
📌 Note: If you need separate calculations for teachers and support staff, the employees will need to be on separate negotiating bodies.
⚠️ Important: The daily rate displayed on an employee's Basic Pay screen does not get exported to Payroll and does not affect an employee's payment. The payment is determined by the salary assigned to them and the number of contracted hours.
Check which calculator is used for an employee
Search for the employee and go to their profile.
Click Payroll and then Pay.
In the Basic Pay area, look at the name of the Negotiating Body displayed.
Click Setup and then Settings.
Click Module Settings and then Payroll Settings.
Click Pay Grade and Payscale.
Click the name of the negotiating body that was displayed on the employee's profile.
Take a note of the option selected in the Calculator dropdown list. If this is blank, the calculator is defaulted to Payment Standard.
Amend the daily rate
Click Setup and then Settings.
Click Calculators.
Click the name of the calculator selected on the employee's negotiating body.
Scroll down to Daily Rate for Salaried Staff and click on Edit.
Amend the calculation as needed and click Done.
Click Save.
Once this is done, the daily rate for the employee will change automatically.