To add a Teaching and Learning Responsibility payment to an employee you will first need to create the TLR pay element, link it to the correct negotiating body and assign it as an addition to basic pay for the employee.
Create the TLR pay element
First, verify if the TLR element exists:
Click Setup and then Settings.
Click Module Settings and then Payroll Settings.
Click Pay Element.
Search for TLR.
If there are no TLR elements in this menu, they have not been created yet and can be set up by following the step below:
Go to Setup and select Settings.
Click Module Settings and then Payroll Settings.
Select Pay Element and click Add Pay Element.
Enter the name of the TLR in the Description field.
Enter a Payroll Code.
Select the Type as either Cash Payment or Number of Units in Decimal.
Tick the boxes for Allow in HR, Rota and Payroll.
Save the pay element, then click on it again.
Tick the Addition Deduction Grade Required box.
Click Add Grades.
Select the Payroll, Negotiating Body and the lower and upper payscales.
Click Save on this page and then Save again on the pay element settings page.
📌 Note: If your TLR element is set up as Cash Payment, you will not necessarily need to link it to a negotiating body as you will be able to enter the exact cash value that will need to be paid.
⚠️ Important: The TLR's payroll code needs to be at most 6 characters long and unique in the system. Please communicate the code you have added to your Payroll Agent as they will need to make sure this matches in the Payroll system.
Add a TLR to an employee
Once the pay element has been created you can add the payment to an employee:
Go the employee's profile and select the Payroll tab.
Select Pay from the menu on the right and scroll down to Additions to Basic Pay.
Click Add Addition to Basic Pay.
Enter the start date of the payment in the Start Date field.
If you know when the payment needs to end, enter the date in the End Date field.
Select the TLR from the Item field.
If the TLR is set up as a cash value, manually enter the full value they will need to be paid.
If the TLR is set up as Number of Units in Decimal, enter the number of hours the TLR is to be paid for.
Select the relevant grade and payscale.
Click Save.