Additions to basic pay and deductions from basic pay are permanent payments/deductions that will reoccur for the employee. The rate at which these are paid (monthly or yearly) is not set up in the HR system and will need to be looked at in the Payroll system instead.
Permissions needed
Below are the permissions you will need to be able to add additions and deductions for other employees:
Additions And Deductions
Employee Ad-Hoc payments
Employee Pay Additions
Employee Pay Deductions
These can be added for you by your manager or any System Owner user by following the steps in our article on adding permissions.
Add additions or deductions
To create an addition or deduction:
Search for the employee and go to their profile.
Click Payroll, then Pay.
Click Add Addition to Basic Pay to create a new permanent payment or Add Deduction From Basic Pay to create a permanent deduction.
Select the start date of the payment or deduction.
Enter an end date if you know it, or leave the field blank as this can be edited at a later time.
Select the pay element from the Item dropdown list.
Depending on how the pay element has been set up you will be prompted to enter either a cash value in the Cash value field or a number of hours in the Hours field.
If the pay element you selected is linked to a negotiating body you will also be able to select an option from the Grade and Pay Scale fields.
Click Save.
📌 Note: All deductions added to an employee will show in red. This is working as designed and the deduction will be exported to Payroll correctly. A deduction showing in red does not mean that it has been deleted.
⚠️ Important: You will also see a red-only Contract Hours field which displays the number of contracted hours for the employee as they have been added to their profile. This is just as a reminder and will not influence the number of hours for the additional payment. You will need to manually enter the number of hours every time you add an addition or deduction.