When adding leave to an employee you will first need to select the absence period from the Period dropdown. This will determine the date range within which you can add leave for the employee.
If you cannot see the option you need in the Period dropdown, then you may need to amend the absence period scheme.
📌 Note: Aside from the reasons above, you will also be unable to add leave for an employee for a date in which they were not a current employee. The system will not allow you to add leave before their start date or after their end date.
Select the period
Search for the employee and go to their profile.
Click Absence, then Leave.
Click the Period dropdown and select the relevant option.
The date range will be displayed on the right, above the rest of the leave statistics. For example, this may say 'Period: 01/09/2025 - 31/08/2026'.
Click Add Leave.
Enter the first and last day of the absence, making sure that these are within the period you've selected.
Once the rest of the leave details are added, click Submit.
Amend the absence period scheme
If you have tried following the steps above but the period you need is not an option in the dropdown, you will need to add it to the absence scheme.
🤓 Tip: The name of the scheme that's assigned to the employee is displayed on their profile in the Leave menu, under Absence Period Scheme.
Click Setup, then Settings.
Click Module Settings, then HR.
Select Absence Period Schemes.
Click the absence scheme that's assigned to the employee.
Click Add Period.
Enter the name of the period in the Description field.
Enter the first and last days and click Save.