Create the absence class
To add unpaid leave, you will first need to create the absence class:
Go to Setup and click Settings.
Select Module Settings and then HR.
Click Absence Class.
Click Add Absence Class in the top right corner.
Select Leave from the Type dropdown list.
Enter a description (this will be the title of the absence when you or the employee selects it when adding leave).
Enter the absence code (this cannot be longer than 6 characters and will need to be communicated to your Payroll Agent).
Leave the Paid Leave checkbox unchecked.
Tick User can Select if you want employees to be able to add this from Self Service.
Tick Approval Required if this absence needs to be approved.
Tick Holiday Allowance only if you need employees to use their holiday allowance when adding unpaid leave.
Click Save.
📌 Note: Please get in touch with your Payroll Agent once a new absence class has been created.
Add unpaid leave to an employee
Once the absence class has been created you will be able to select it when adding leave to an employee.
Go to the employee's profile and click Absence.
Select Leave.
Click Add Leave.
Select the unpaid leave absence.
Enter the start and end dates.
You can either check the Use Working Pattern option to calculate the number of working days depending on the employee's working pattern or leave this unchecked to enter the number of working days manually.
Click Submit.