By default, sickness can only be added as one entry per payroll period.
For example, if the current payroll period starts on April 1st and ends on April 30th, the dates for the sickness will need to be within this time range. Otherwise, this will result in the error Can not add/edit absence as it spans over a payroll period.
Add a sickness continuation
To add long term sickness you will need to add separate entries for each payroll period and link them by ticking the This sickness is a continuation box. This will ensure that the system sees this as one sickness, which will prevent it from triggering absence triggers incorrectly.
Search for the employee and go to their profile.
Go to Absence and click Sickness.
Click Add Sickness and select the relevant options from the Absence Category and Sickness Cause dropdown lists.
Enter the start date of the sickness in the First Day of Sickness field.
Enter the last day of the payroll period in the Last Day of Sickness field (generally this is the last day of the month).
Enter all the other relevant information and click Submit.
Click Add Sickness.
Enter the start date of the next payroll period in the First Day of Sickness field.
Make sure to tick the This sickness is a continuation box.
Continue in this way until you have covered the dates the employee needs to take sick leave for.
Amend Global Settings to add long term sickness
You can also change the settings on the system to be able to enter log term sickness without having to create a sickness continuation.
📌 Note: This will change for all users on the system and everyone will be able to add long term sickness once the changes have been saved.
Click Setup and then Settings.
Click System Settings, then Global.
Search for Enable Payroll Period Overlap Check and click on it.
Set the Boolean field to False and click Save.