What's new
Custom Information Fields
We've added the ability to capture three additional custom attributes for employees within their profile, providing greater flexibility for storing organisation-specific employee information.
Three New Custom Fields Available
Added three configurable text fields to employee profiles
Fields can be customised with your labels (e.g., "Uniform size”)
Configuration
Click Settings, then click Field Settings.
Locate the following field options:
FormData_Person_m.SpareText1
FormData_Person_m.SpareText2
FormData_Person_m.SpareText3
Set Display to your preferred option:
Optional - Field appears but isn't required
Mandatory - Field must be completed
Read Only - Field displays but cannot be edited
Disabled (default) - Field is hidden
Field Customisation
Use the Value text box to rename fields from the default "Text 1", "Text 2", "Text 3"
Custom names will appear across all employee records
Examples: "Uniform Size", "Languages Spoken”, "Security Clearance Level"
Employee Profile Location
Once enabled, to find the custom fields:
Click Employee Profile then click Profile.
Click Edit.
Important Considerations
Global Field Names: Custom field titles apply to ALL employee records, including terminated employees.
Naming Caution: Be careful when updating field names after data has been entered to prevent confusion. Consider the impact on the historical record.
Reporting & Integration Limitations: These fields are currently for information capture only. They are not available within existing reporting or integrations. Future reporting and integration capabilities will be reviewed at a later date.
Use Cases
Store external system identifiers.
Track additional employee classifications.
Capture organisation-specific employee data.
Maintain custom reference numbers.
Configuration Steps
Click Settings, then click Field Settings.
Find the three spare text fields.
Set the Display option (Optional/Mandatory/Read Only).
Customise field names in the Value box.
How this version will be made available
This version automatically updates on 16 July 2025.