It's easy to export your school workforce census (SWC) data from Access Education People.
To do this, follow the steps below.
📌 Note: Before you export your data, check that your software is ready to export the SWC data.
Click Import/Export then click Schools Workforce Census.
Check the census date is correct. The census date this year is 7 November.
From the School drop-down list, select the relevant school.
To do one school at a time, click Make Schools Workforce Census.
Tip: To do your schools in bulk, click Add School then select the relevant school. Repeat this for the required schools then click Make School Workforce Census. To remove a school, click Remove.Once you've created the SWC, click Download.
You can now submit your data to COLLECT.
Generate Summary and Error List
You can find this by:
Clicking Import / Export then click Schools Workforce Census.
Click Make Schools Workforce Census.
You can see a Download button like you did before, but you also now see View Summaries. Once you click this you then get a pop-up that allows you to download the following:
Error List
School Summary Presentation
Once you've downloaded the Error list, we recommend you open this in Excel so that it's a more readable format, this then allows you to see errors and queries.
Any errors must be corrected in the HR system, and a new School workforce census must be generated.
With regards to the Schools Summary Presentation, we recommend this be opened in your browser.
Watch the webinar
To help you create your SWC, watch our webinar where our expert takes you through the SWC process from start to finish.