To ensure that your data exports successfully from Access Education People, you need to check that your school workforce census (SWC) date, settings, and codes are correct.
Enter the SWC census date
Go to Settings then click System Settings.
Click Schools Workforce Census.
In Date, enter the census date.
This year, the school workforce census date is 06/11/25.To save the date, click outside of the Date field.
School workforce census settings
To check the SWC settings for your schools, follow the steps below.
Go to Settings then click Module Settings.
Click SWC settings.
To check the details, click the relevant section.
🤓 Tip: For links to information on each section, refer to the table below.
School workforce census codes
If no SWC code is present against a setting, the setting won’t appear on your export to Collections Online - Learners, Education, Children, and Teachers (COLLECT). To check that codes are present, follow the steps below.
Go to Settings then click Module Settings.
Check the SWC code is correct for each setting.
Section | Guide |
Staff details | There are many fields where you can store staff details for your SWC. For more information, check our staff details guide > |
Contract and service agreement | You can use the contract and service agreement section for setting up the pay and contract or service agreement employees. For more information, check our contract and service agreement guide > |
Absence | Find out how to include absence data such as secondment, unpaid leave, and maternity or paternity leave, with our absence guide > |
Curriculum | Our curriculum guide covers curriculum records for your teachers and teaching assistants in your SWC. |
Qualification | Find out how to include qualification data in your SWC with our qualification guide > |
Data manager | To make bulk changes to your SWC data, you can use the SWC data manager. Read more > |
Export your school workforce census data
Now you've set up your SWC settings and codes, you're ready to export your SWC data.
Go to Payroll and click Import/Export.
Select Schools Workforce Census.
Select the school from the School dropdown and click Make Workforce Census.
Click Download.
Watch the webinar
To help you create your SWC, watch our webinar where our expert takes you through the SWC process from start to finish.