To create a new pay element:
Go to Setup and click Settings.
Select Module Settings and click Payroll Settings.
Click Pay Element and then Add Pay Element.
Enter the name of the pay element in the Description field.
Enter a code in the Payroll Code field. This code needs to be no longer than 6 characters (including spaces) and unique within the codes for the other pay elements set up on your system.
Select an option from the Type dropdown list.
Cash Deduction / Cash Payment: Will allow you to manually enter a cash value when adding the pay element to an employee. This will either be paid or deducted depending on the option you select.
Number of Units in Decimal / Number of Unit in Decimal Deduction: Will allow you to enter the number of hours to be paid or deducted.
Tick the boxes as needed:
Allow in HR - will show in Addition to Basic Pay
Allow in Claims - will show in Batch Pay Claims
Claims Grade Required - allows a Negotiating Body to be linked to a Pay Element
Fixed Amount - allows you to enter in an amount
Allow Hourly Rate Override - allows you the option for hourly
Timesheet Overtime Element - will show in Timesheet
Allow in Rota - will show in Rota
Allow in Payroll - will export to Payroll
Car Lump Sum - is for Vehicle Expense
Addition Deduction Grade required - enables Add Grade to link Pay Element to a Negotiating Body
Click Save.
⚠️ Important: Please reach out to your Payroll Agent when setting up a new pay element on Education People as the settings will also need to be replicated in the Payroll system.