Follow the steps below to add a pay claim from Self Service:
Go to Self Service and click Employee Pay Claims.
Click Add Claim in the top right corner.
Add in the Description, then select the Year and Dates for the claim.
Click Add to create the claim.
Click Add Claim to enter the details of the claim.
From the Element dropdown list, choose the correct pay element, for example 'Overtime'.
In the Value field, enter the number of hours.
Click Save, then Submit. You might see a screen with the name of the employee that will approve this claim. Make sure this is correct and click Submit.
At this point, the approver will get a notification that the claim has been submitted. The claim will have the status 'Waiting For Authorisation' until it is approved and processed.
📌 Note: When adding hours and minutes to Access Education People for payroll claims, minutes are added in decimals.
For example, 3 hours and 45 minutes will need to be added as 3.75, not 3.45.
⚠️ Important: The pay elements available when clicking on the Element dropdown will differ from system to system. Each element has its own configuration and will be paid differently. Please consult with your manager before submitting a claim to make sure that you are selecting the correct element.