In the Access Education People system, cost codes can only be assigned per post. You will not be able to add cost codes specifically to an employee or to a pay element or an addition to basic pay.
It is also not possible to add cost codes to an employee's NI number or pension. This functionality will not be available in the Budgets to People link either, as the link only deals with staffing and pay scale to salary data, and does not deal with account codes.
To add or amend cost codes:
Click Admin Menu and then Post Setup.
Search for the post and click it.
Click Cost Code in the menu on the left.
Click Edit in the top right corner and then click Add Cost Code.
Enter the effective date and then click Add Cost Code.
Enter the code and its percentage (if the post has one code only, the percentage will be 100).
Click Save.
It is also possible to set up split cost codes if needed.
⚠️ Important: If you are advised by your Payroll Agent that there are discrepancies with cost codes for a specific pay element, please follow the steps above to make sure that cost codes are correct on HR. If they are, please let your Payroll Agent know as they will need to make amendments in the Payroll system to resolve the issue.