When an employee is terminated on Access Education People they are automatically sent an email to let them know that their employment has been terminated.
Apart from the default termination email you can also set up custom notifications triggered by employee termination.
Default termination email
The system will send an email to the terminated user with the link they need to go to in order to log in once they are a leaver. This email also includes their username and password.
📌 Note: The default termination email cannot be stopped. This is an automated process instead of a notification that can be deleted.
You can amend the wording of the default termination email by following the steps below:
Go to Setup, then Content.
Click Emails, then HR.
Click Termination, then Termination Account Details.
Click Edit to change the wording of the email.
When done, click Save.
Custom termination notification
You can also set up a notification that will be triggered by the termination process and will send out an email to the recipients of your choice.
To do this:
Go to Setup and click Settings.
Click Notifications, then Add Notification.
Select Process from the Type dropdown.
Select Employment Terminated from the Process dropdown.
Click Add Email and select the template from the Email Template dropdown.
Select the recipient as needed:
Employee (the terminated employee will get the email)
Reports To (the terminated employee's line manager will get the email)
Other (you can enter any email address that needs to get the email)
Click Save.